Education records
Under federal privacy rules, education records are records directly related to your child that the school keeps, in any form, including handwriting, computer files and audio or video. Parents of a child with a disability can ask to inspect and review them.
Federal rules say the school must let you inspect and review them without unnecessary delay, before any IEP meeting, and no later than 45 days after you ask. A staff member's private notes that only they keep, use as a memory aid and don't share with anyone else are not education records. Asking in writing and keeping the date can help you keep track.
Also called: education records, school records, student records, records request
Sources
- 34 CFR 300.613 (300.613(a))U.S. Department of Education
“Each participating agency must permit parents to inspect and review any education records”
- 34 CFR 300.613 (300.613(a))U.S. Department of Education
“and in no case more than 45 days after the request has been made.”
- 34 CFR 99.3 (34 CFR 99.3, "Education records" (a)(1))U.S. Department of Education
“Directly related to a student; and”
- 34 CFR 99.3 (34 CFR 99.3, "Record")U.S. Department of Education
“including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche.”
- 34 CFR 99.3 (34 CFR 99.3, "Education records" (b)(1))U.S. Department of Education
“are used only as a personal memory aid,”
- 34 CFR 99.3 (34 CFR 99.3, "Education records" (b)(1))U.S. Department of Education
“Records that are kept in the sole possession of the maker,”